How a Virtual Assistant can help you with your Accounting and Finance needs

By running their business from their at-home office, a virtual assistant (VA) provides the perfect option for the busy entrepreneur who doesn’t have time to commit to regular administration activities.  

We’re all inclined to procrastinate over the business activities that we either don’t like or aren’t good at. Then we find at the end of the week that they are the jobs that still need doing, so we make them a priority on our to-do list for the beginning of next week. Then the month comes to an end and we still haven’t married up our accounts, nor have we followed up with those prospects who emailed through that quick question, which wasn’t actually that quick.  

These little administrative activities pile up and up until we’re overwhelmed and we spend the next few days focussed on clearing our inboxes and doing our filing, but in actual fact we feel fatigued at the end of the day and a bit frustrated in missing out on doing what we love to do (whether that’s strategy, or business development, or client conversions). We often find ourselves in this ongoing downward spiral that we can’t get out of.  

Enter your business life-saving VA, who can hit the ground running and take over the mundane, boring jobs you don’t have the time or the patience to undertake.

Other benefits of partnering with a VA include:

  • Pay for service – you negotiate the rate or retainer and you both agree to the outcomes produced. 
  • No overheads – you don’t have to pay for a workstation, extra leave entitlements, or superannuation as the VA manages all this on their own books. 
  • Partnering with an expert – regardless of the type of support they provide, a VA is a professional expert in their field. 

How can a VA help with accounting and finance?

We get a fair few business owners asking us just how is it possible for a VA to reconcile their books ‘virtually’ when they don’t have access to the physical receipts. It’s definitely manageable and is done by thousands of VAs every day.  

Obviously, given the nature of a VA, they are going to work from their home office rather than come on site to do your accounts payable/receivable or your invoicing work. And in the Information Age that we are so lucky to live in, this can easily be done using tools and technologies that you may not have even considered.  

Finance and accounting activities that you can get support from a VA for, include:  
  • Bookkeeping 
  • Payroll processing 
  • Invoicing/Credit Control 
  • Customer billing 
  • Payment follow up 
  • Expense management 
  • Pricing research and comparisons 
  • QuickBooks/MYOB/Xero and other software 
  • Bank reconciliation 
  • Accounting data entry 
  • Utility bill payments 
  • Online and bank transfer sheets 
  • Accounts receivable system 
When you work with a VA who has experience in finance and accounting they will be able to ascertain which tools or programs will work best for your needs. If you haven’t worked with a VA before, here are some frequently asked questions that may help you get started.

All it takes is a quick phone call to our team or a search through our directory to be matched to a professional and experienced virtual assistant today. The service is free. What do you have to lose? 

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